UECF logoUnited Evangelical Christian Fellowship Church (UECF)130 Ferris Pl, Westfield, NJ
Chapter 21 of 40

Today’s Mission

Today’s Mission

smileyDay 19

Structuring Your Team for Maximum Impact

80 percent of your problems are not people problems,

they are system problems. . . . Your ministry is

perfectly designed to get the results it’s getting.

ANDY STANLEY

You are working really hard during these thirty days to make sure you are getting the “right people on the bus” for your ministry. Today, you’ll look into whether you’ve got the right people in the right seats on the bus.

Enthusiasm, of course, is contagious. When you have volunteer leaders who absolutely love what they are doing in the youth ministry, they will not only be satisfied and exceptionally effective, they will also be magnets to others like them.

Not every leader will be a fit. Some will do a fine job but out of obligation. Others will be so overwhelmed with challenges in their personal lives that the possibility of them having a life-giving volunteer experience is minimal. For these kinds of people, there may not be much you can do.

But for many (if not most) volunteers, you can do a lot to position them for maximum satisfaction in their roles. Today’s mission starts you on that process.

Today’s Mission

  • Pull out the list of all your current leaders and rank each of their satisfaction levels related to their role in the ministry, as you imagine it.
    1. A rank of 1 means that they are doing work that makes their heart sing, and they come away from their work in your ministry almost always grateful and delighted to have served.
    2. A rank of 2 means that they feel their work is making a difference and they are committed to it, even if at times it feels like an obligation.
    3. A rank of 3 means that they are willing to keep their commitment for this year but will probably quit at the end of the year. They have determined that the payoff is not worth their investment.
    4. A rank of 4 means that they are unhappy in their roles and likely to drop out soon, if changes aren’t made.
    5. A rank of 5 means you have no idea how satisfied they are in their roles.
  • For those with a rank of 5, give them a call or send them an email and ask them to rank themselves according to one of the first four categories.
  • Draft an organizational chart for your ministry. Make sure that it is easily editable and that it clearly shows who is responsible for what and who is responsible if that person doesn’t get his or her job done. Remember, this is not so much a program description chart as it is a responsibility chart. For sample youth ministry organizational charts, go to ministryarchitects.com/30-day-change-resources.
  • Continue your recruiting and follow-up work:
    1. With your master recruiting documents (your needs list and your ranked pool list) in front of you, check your email to see if anyone has responded to your email invitation and reply to those emails immediately.
    2. For those who have said yes, make sure their names are written in black ink on your master list.
    3. For those who have said maybe, send an email suggesting a meeting time and place for you to talk further about what you’re looking for.
    4. Hold any scheduled meetings with potential volunteers.
    5. For those who have said no,
      1. Move their names to the bottom of the pool list, under the section called “No.”
      2. Beside each name, write what role each person has said no to.
      3. Remove their names from the needs list.
      4. Place new names in the blanks left by those who have said no.
    6. Send your standard invitation email to the people you have added to your master recruiting list.
    7. Send a follow-up message to any potential volunteer who hasn’t responded to your last message in three days or more.
  • Take one more step for each of the five leader documents below, either working on the document yourself or checking in with the person responsible to complete the document in the next nine days.
    1. youth leader directory
    2. major event calendar
    3. youth directory
    4. child protection and screening forms and policies
    5. job descriptions

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