Appendix G: Systems Checklist
Appendix G
Systems Checklist
Stage 1: Simple Machines
ACTION ITEM
TARGET DATE
POINT PERSON
☐ Update children’s ministry directory and database
____________
____________
☐ Create a twelve-month major event calendar
____________
____________
☐ Develop a volunteer needs list (partners, including weekly leaders and major event coordinators)
____________
____________
☐ Create a recruiting pool list
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____________
☐ Names: behind the scenes, with kids, or both
____________
____________
☐ Rating: A, B, C
____________
____________
☐ Draft/update volunteer and staff job descriptions
____________
____________
☐ Children’s ministry communication plan:
____________
____________
1. Identifying communications coordinator
2. Website
3. Social media
4. Bulletin board
5. Church publications
☐ Select a “good enough” curriculum and schedule its lessons through the rest of the year
____________
____________
☐ Evaluate and update safety and security policy
____________
____________
☐ Develop a visitor welcome and follow-up process
____________
____________
☐ Develop a facilities and equipment maintenance plan
____________
____________
☐ Develop a volunteer training and equipping plan
____________
____________
Stage 2: Power Tools
ACTION ITEM
TARGET DATE
POINT PERSON
☐ Recruit a Volunteer Leadership Team
____________
____________
☐ Recruit major event coordinators
____________
____________
☐ Develop visioning documents
____________
____________
1. mission statement
2. values
3. year revolving goals with one-year benchmarks
4. organizational chart: including who will play the roles of the architect, general contractor, and skilled laborer(s)
☐ Gain buy-in/approval for the visioning documents from key stakeholders, including the senior pastor, elders, etc.
____________
____________
☐ Develop a list of core competencies (birth-fifth grade)
____________
____________
☐ Contact every child in the children’s ministry (personal note)
____________
____________
☐ Learn the names of every child in the children’s ministry
____________
____________
☐ Contact every parent of a child in the children’s ministry
____________
____________
Stage 3: Begin to Build
ACTION ITEM
TARGET DATE
POINT PERSON
☐ Schedule regular volunteer leader gatherings
____________
____________
☐ Begin one-on-one or one-on-two face-to-face volunteer meetings
____________
____________
☐ Develop a long-term staffing plan (to provide capacity to achieve the three-year goals)
____________
____________
☐ Develop a master recruiting needs list (helpers)
____________
____________
☐ Develop a master curriculum plan that addresses each of the core competencies
____________
____________
☐ Compile a Children’s Ministry Manual
____________
____________
☐ Develop and update compliance documents:
____________
____________
(music and video copyright licensing, background checks, child protection policies, etc.)
☐ Create major event notebooks
____________
____________
☐ Create a preventative maintenance calendar
____________
____________
Stage 4: Finishing Touches
ACTION ITEM
TARGET DATE
POINT PERSON
☐ Schedule parent engagement event
____________
____________
Develop a plan for integrating children into the life of the larger church
____________
____________
Execute one high impact/high visibility program
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____________
Update children’s ministry facilities
____________
____________